Terms & Conditions

The following terms and conditions apply to all website development / design services provided by Karen Webs Designs Limited to the Client.

  1. Acceptance

It is not necessary for any Client to have signed an acceptance of these terms and conditions for them to apply. If a Client accepts a quote then the Client will be deemed to have satisfied themselves as to the terms applying and have accepted these terms and conditions in full.

Please read these terms and conditions carefully. Any purchase or use of our services implies that you have read and accepted our terms and conditions.

  1. Charges

Charges for services to be provided by Karen Webs Designs Limited are defined in the project quotation that the Client receives via e-mail. Quotations are valid for a period of 30 days. Karen Webs Designs Limited reserves the right to alter or decline to provide a quotation after expiry of the 30 days.

Unless agreed otherwise with the Client, all website design services require an advance payment of a minimum of thirty three (33) percent of the project quotation total before the work is supplied to the Client for review. A second charge of thirty three (33) percent is required after the development stage, with the remaining thirty three (33) percent of the project quotation total due upon completion of the work, prior to upload to the server or release of materials.

Payment for services is due by cash, cheque or mobile money transfer. Payment account details will be made available on invoices.

  1. Client Review

Karen Webs Designs Limited will provide the Client with an opportunity to review the appearance and content of the website during the design phase and once the overall website development is completed. At the completion of the project, such materials will be deemed to be accepted and approved unless the Client notifies Karen Webs Designs Limited otherwise within ten (10) days of the date the materials are made available to the Client.

  1. Turnaround Time and Content Control

Karen Webs Designs Limited will install and publicly post or supply the Client's website by the date specified in the project proposal, or at date agreed with Client upon Karen Webs Designs Limited receiving initial payment, unless a delay is specifically requested by the Client and agreed by Karen Webs Designs Limited.

In return, the Client agrees to delegate a single individual as a primary contact to aid Karen Webs Designs Limited with advancing the project in a satisfactory and expedient manner.

During the project, Karen Webs Designs Limited will require the Client to provide website content; text, images, movies and sound files et cetera.

  1. Failure to provide required website content:

Karen Webs Designs Limited is an agile business, to remain efficient; we must ensure that work we have programmed is carried out at the scheduled time. On occasions we may have to reject offers for other work and enquiries to ensure that your work is completed at the time arranged.

This is why we ask that you provide all the required information in advance. On any occasion where progress cannot be made with your website because we have not been given the required information in the agreed time frame, and we are delayed as result, we reserve the right to impose a surcharge of up to 25%. If your project involves Search Engine Optimization, we need the text content for your site in advance so that the SEO can be planned and completed efficiently.

If you agree to provide us with the required information and subsequently fail to do within one week of project commencement we reserve the right to close the project and the balance remaining becomes payable immediately. Simply put, all the above condition says is do not give us the go ahead to start until you are ready to do so.

NOTE: Text content should be delivered as a Microsoft Word, email (or similar) document with the pages in the supplied document representing the content of the relevant pages on your website. These pages should have the same titles as the agreed website pages. Please contact us if you need clarification on this.

  1. Payment

Invoices will be provided by Karen Webs Designs Limited upon completion but before publishing the live website. Invoices are normally sent via email; however, the Client may choose to receive hard copy invoices. Invoices are due upon the specified date.

  1. Additional Expenses

Client agrees to reimburse Karen Webs Designs Limited for any additional expenses necessary for the completion of the work. Examples would be purchase of special fonts, stock photography et cetera.

  1. Web Browsers

Karen Webs Designs Limited makes every effort to ensure websites are designed to be viewed by the majority of visitors. Websites are designed to work with the most popular current browsers (e.g. Firefox, Microsoft Edge, Google Chrome, etc.). Client agrees that Karen Webs Designs Limited cannot guarantee correct functionality with all browser software across different operating systems.

Karen Webs Designs Limited cannot accept responsibility for web pages which do not display acceptably in new versions of browsers released after the website have been designed and handed over to the Client. As such, Karen Webs Designs Limited reserves the right to quote for any work involved in changing the website design or website code for it to work with updated browser software.

  1. Default

Accounts unpaid thirty (30) days after the date of invoice will be considered in default. If the Client in default maintains any information or files on Karen Webs Designs Limited's Web space, Karen Webs Designs Limited will, at its discretion, remove all such material from its web space. Karen Webs Designs Limited is not responsible for any loss of data incurred due to the removal of the service. Removal of such material does not relieve the Client of the obligation to pay any outstanding charges assessed to the Client's account. Cheques returned for insufficient funds will be assessed a return charge of KES 2000 and the Client's account will immediately be considered to be in default until full payment is received. Clients with accounts in default agree to pay Karen Webs Designs Limited reasonable expenses, including legal fees and costs for collection by third-party agencies, incurred by Karen Webs Designs Limited in enforcing these Terms and Conditions.


  1. Termination

Termination of services by the Client must be requested in a written notice and will be effective on receipt of such notice. E-mail or telephone requests for termination of services will not be honored until and unless confirmed in writing. The Client will be invoiced for work completed to the date of first notice of cancellation for payment in full within thirty (30) days.

  1. Indemnity

All Karen Webs Designs Limited services may be used for lawful purposes only. You agree to indemnify and hold Karen Webs Designs Limited harmless from any claims resulting from your use of our service that damages you or any other party.

  1. Copyright

The Client retains the copyright to files, graphics, and data provided by the Client, and grants Karen Webs Designs Limited the rights to publish and use such material. The Client must obtain permission and rights to use any information or files that are copyrighted by a third party. The Client is further responsible for granting Karen Webs Designs Limited permission and rights for use of the same and agrees to indemnify and hold harmless Karen Webs Designs Limited from any and all claims resulting from the Client's negligence or inability to obtain proper copyright permissions. A contract for website design and/or placement shall be regarded as a guarantee by the Client to Karen Webs Designs Limited that all such permissions and authorities have been obtained. Evidence of permissions and authorities may be requested.

  1. Standard Media Delivery

Unless otherwise specified in the project quotation, this Agreement assumes that any text will be provided by the Client in electronic format (ASCII text files delivered on floppy disk or via e-mail or FTP) and that all photographs and other graphics will be provided physically in high quality print suitable for scanning or electronically in svg, .gif, .jpeg, .png or formats agreed upon between the Client and Karen Webs. Although every reasonable attempt shall be made by Karen Webs Designs Limited to return to the Client any images or printed material provided for use in creation of the Client's website, such return cannot be guaranteed.

  1. Design Credit

A link to Karen Webs Designs Limited will appear in either small type or by a small graphic at the bottom of the Client's website. If a graphic is used, it will be designed to fit in with the overall site design. The Client also agrees that the website developed for the Client may be presented in Karen Webs Designs Limited's portfolio.

  1. Access Requirements

If the Client's website is to be installed on a third-party server, Karen Webs Designs Limited must be granted temporary read/write access to the Client's storage directories which must be accessible via FTP. Depending on the specific nature of the project, other resources might also need to be configured on the server.

  1. Post-Placement Alterations

Karen Webs Designs Limited cannot accept responsibility for any alterations caused by a third party occurring to the Client's pages once installed. Such alterations include, but are not limited to additions, modifications or deletions.

  1. Domain Names and Hosting

Karen Webs Designs Limited may purchase domain names and hosting on behalf of the Client. Payment and renewal of those domain names and hosting is the responsibility of the Client. The loss, cancellation or otherwise of the domain brought about by non or late payment is not the responsibility of Karen Webs Designs Limited. The Client should keep a record of the due dates for payment to ensure that payment is received in good time.

  1. General

These Terms and Conditions supersede all previous representations, understandings or agreements. The Client's signature below or payment of an advance fee constitutes agreement to and acceptance of these Terms and Conditions. Payment online is an acceptance of our terms and conditions.

  1. Social Media Management

Social Media Marketing and Management is defined as helping a client to promote their products or services through social media channels. Karen Webs Designs Limited will honor the components of your chosen social media package, providing an agreement to a minimum 3 months contract is served and monthly payments are received in advance. In the event that payment is not received on time, we regret that further work will be halted until this is rectified.

  1. Governing Law

This Agreement shall be governed by Kenyan Law.

  1. Liability

Karen Webs Designs Limited hereby excludes itself, its Employees and or Agents from all and any liability from:

  • Loss or damage caused by any inaccuracy;
  • Loss or damage caused by omission;
  • Loss or damage caused by delay or error, whether the result of negligence or other cause in the production of the web site;
  • Loss or damage to clients' artwork/photos, supplied for the site. Immaterial whether the loss or damage results from negligence or otherwise.

The entire liability of Karen Webs Designs Limited to the Client in respect of any claim whatsoever or breach of this Agreement, whether or not arising out of negligence, shall be limited to the charges paid for the Services under this Agreement in respect of which the breach has arisen.

  1. Severability

In the event any one or more of the provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the remaining provisions of this Agreement shall be unimpaired and the Agreement shall not be void for this reason alone. Such invalid, illegal or unenforceable provision shall be replaced by a mutually acceptable valid, legal and enforceable provision, which comes closest to the intention of the parties underlying the invalid.

  1. Confidentiality and Nondisclosure:

a.) Definition of Confidential Information: We agree that all information and materials disclosed regarding the business deal between us, including the terms and conditions of this conformity and the existence of the discussion between us, will be considered and referred to collectively in this agreement as "Confidential Information".


b.) Nondisclosure and Nonuse of Confidential Information: Karen Webs Designs Limited shall not disclose, publish, or otherwise disseminate confidential Information to anyone other than those of its employees and trusted individuals with a need to know, and we shall take reasonable precautions to prevent any unauthorized use, disclosure, publication, or dissemination of confidential Information. We accept the confidential Information for the sole purpose of evaluation in connection with either party’s business discussions with each other.